Office Manager / HR administrator

Deadline 28.02.2023

Helmes is seeking an Office Manager& HR administrator to join our Admin team. We believe that Office Manager is a the very heart of organization. We are seeking someone who has great attention to detail, is positive and open-minded, master of multitasking and on top of everything has great communication skills. If you feel like supporting Helmes core business and operations with innovative office maintenance and process improvement – this might be something for you.



  • Partner with HR to update and maintain office policies as necessary
  • Support Helmes business and operations with smart and sustainable office solutions
  • Supporting with different other admin tasks related with local HR and IT services
  • Help with onboarding to country for relocated people
  • Organize and manage the office equipment like welcome package for newcomers, laptops or upcoming parcels
  • Work with correspondance
  • Provide general support to new employees and visitors
  • Coordination of employment process (documental part)
  • Help with organisation in-house and off-site activities: teambuildings, parties, celebrations and conferences
  • Manage cooperation with your office provider’s health insurance, sports companies etc
  • Support and update of HR system with necessary information


  • 2-3 years of similar professional experience in the field
  • Excellent Polish and English language skills (written and spoken); knowledge of Russian language is a bonus!
  • Hands-on experience with MS office (excel, word etc.)
  • Willingness to be in the office daily, if needed
  • Good organizational and prioritization skills
  • Positive and welcoming attitude toward people
  • Good communication and interpersonal skills


  • Great opportunity for professional growth
  • Autonomy and possibility to work independently
  • Work in international environment and supportive colleagues
  • Contract of employment or B2B
  • Office located in the heart of city centre 4 minutes from metro Nowy Świat – Uniwersytet and Świętokrzyska
  • Health insurance
  • Sports and glasses compensation
  • Corporate events& gifts for significant life events
  • Work, life & balance
  • Hybrid work

Deadline 23.12.2022

Please note that recruitment for this position is an ongoing process and may close early

Apply Here